Event Planning Coordinator - Golf Course Properties


Full Time
Ponte Vedra Beach, FL

Job Details

We presently have an opportunity for an Event Planning Coordinator with our Golf Course Properties department. This position serves as support for the Manager - Business Development Golf Course Properties and assist with planning and execution of events and asset utilization for Golf Course Properties (GCP) relationships including TPCs, Sponsors and TOUR Marketing Partners.

Qualified candidates will have the following:

  • Bachelor's degree in Marketing, Business, Hospitality or related field required
  • Minimum two years marketing experience, administrative support and client/customer service experience and thorough knowledge of general business procedures and client service
  • Proficiency in Microsoft Word, Excel and PowerPoint presentation design
  • High level of proficiency in website and e-marketing content management is preferred
  • Excellent interpersonal and organizational skills
  • Strong verbal and written communication skills with the ability to effectively present information
  • Ability to work independently and carry out detailed written or verbal instructions


  • Assist in creating customized and impactful presentations; draft proposals and contracts for supervisory approval. Monitor contractual elements to ensure they are fully executed by TOUR and Partner, including tracking financials.
  • Responsible for all aspects of event planning and management including but not limited to proposals, contracts and on-site needs such as food & beverage, entertainment, photographers, and transportation and other event needs required. Resolve any logistical issues that arise with professionalism and prompt response on a timely basis.
  • Close out events with supporting documentation, formal billing summary and communicate with client on any overages. Forward billing information to Accounting within the designated time frames.
  • Ability to execute large scale golf event series from contracting phase to completion with details to include overseeing accounting accuracy, promotion through internal media channels, working with creative team on collateral, and fielding customer questions, just to name a few.
  • Update pipeline with leads/contracts and revenue and cost of goods sold estimates and actuals on a weekly basis and prepare for weekly review with manager/team through the use of Salesforce event module.
  • Maintain and establish internal relationships with TPC Network, PGA TOUR, Corporate Partners, LLC companies and other key stakeholders.
  • Provide excellent customer service, responsiveness, and professionalism to Partners' requests.
  • Special projects or other duties as assigned.

Our benefits include:

  • Competitive wages including performance bonuses
  • Medical/Dental/Life/Disability insurance
  • Paid time off
  • 401k + Employer Match
  • Employer funded retirement plan
  • Health Savings Account/Medical and Dependent Care Flexible Spending Accounts
  • Wellness Program
  • Membership to the TPC Sawgrass


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